Library, Indian Institute of Technology Ropar  

Indian Institute of Technology Ropar
भारतीय प्रौद्योगिकी संस्थान रोपड़


Circulation Services

Library, IIT Ropar provides access to high quality print and electronic resources and offers best quality services. Circulation is a major service in the library that includes issue/return, renewal of books, shelving and shelf rectification of books. Circulation staff will help the new users in familiarizing the use of library such as making memberships, locating items in stack area, placing reservation, guidance to use the OPAC, authenticating library online account and other related issues.

Circulation services are governed by certain rules which are formulated by the library and these are mentioned under the following FAQs.

All the registered students, faculty and staff of the institute are entitled for library membership. The library membership form is available at the circulation counter. Please submit the filled form along with the softcopy of the JPG photograph. You may mail photograph to

After submitting membership form with the photograph, you will be issued a smart card from the library. Carrying of smart card is must while using the library. Smart card is strictly non-transferable. In case of loss/theft of smart card, you should report immediately at circulation counter. Duplicate smart card will be issued on the production of FIR and Rs.300.00 will be charged for duplicate card.

Member Category Issue Privileges Duration
Faculty (Including Visiting/ Guest) 12 Books One Semester
Staff/Project Staff 04 Books One Semester
Ph. D. Scholars 06 Books 4 Weeks
PG Students (M.Tech., M.Sc., MS Research) 05 Books 2 Weeks
UG Students 03 Books 01 Book (From Book Bank) 2 Weeks One Semester

First week after the due date: Rs.2.00 per day after that fine amount will be doubled every week (Rs.4.00, 8.00,16.00). After 4 weeks if the member does not return/renew the book, library membership will be automatically deactivated and imposing of the fine will be continued.

Faculty can get issued a reference book for a semester and research scholar for one week.

Yes, you will receive an e-mail notification for your transactions of issue/return/renew.

Yes, you will be intimated with e-mail notification for your overdue materials. In that case, you need to return/renew the books to avoid heavy fines.

You can renew the books if there are no reservations on them. The borrower has to bring the book physically to the library and can be renewed through self-service Kiosk and also on staff station. Faculty members and Research scholars can renew the reference books on staff station only.

You need to inform at Circulation Counter immediately after the loss of book. You will be given two weeks time to replace the same copy of a new book along with the payment of overdue fines if any. If the book is unavailable in the market for purchase, you are required to pay the gross price of the book i.e. price of the book at the time of purchase; along with the fine accumulated. In case of a rare book (any book which has an enhanced value because the demand for the book exceeds the supply, usually because of its importance, scarcity, age, condition, physical and aesthetic properties, association, or subject matter) you are liable to pay double the price of actual price of the book along with the fine accumulated.

Library staff may recall the book at any time before the due date in the case of emergency.

You can borrow two books for the vacation period. The issue of the book will start one week before the vacation and due date will be the first working day of every semester.

You are allowed to bring your personal books, other reading materials, and laptops inside the library. Users have to show these item(s) to the security guard at the entrance and have to make entries in the system which is available near the entrance of the library.

On Self service Kiosk – 24/7 on all 365 days of the year. On Staff Station – 9:00 am to 5:30 pm on all official working hours of the institute.